Advance Tutorials > Transaction Advance Tutorial > Create Multi Line GL Document

This section will provide guidelines to record the FB50 Transaction. Before we begin recording a transaction, let’s launch Process Runner and initiate the process to create a new recording.

1.Launch Process Runner.

2.Click on 'File' and select 'New Process' from backstage pane to record a new transaction.

Process Runner will present 'New Process' wizard that will guide the users through the recording

Click Here to understand transaction recording best practices and how it works.

Follow the below mentioned steps to record FB50 Transaction.

Step 1 - Provide SAP Transaction code and log in to SAP

1.Ensure that 'Transaction' is selected at left pane of SAP Processes.

2.Enter 'FB50' in 'Transaction Code' field.

3.Click on 'Start Recording' button.

4.When 'Start Recording' button is clicked, Process Runner will ask you, which SAP System to use for recording at Innowera Connector for SAP window. Follow the steps mentioned below:

a.Select the appropriate SAP system for performing a sample transaction recording

b.Click on Logon.

c.Enter Client, User, Password and Language which is required to logon into SAP.

d.Click on OK.

Note: In case of SNC environment, username and password are not required (3rd Step in screenshot).

5.Process Runner will display message similar to below image in “New Process" window.

Shortly after that, your normal SAP GUI will start with transaction code you provided for the recording.

Step 2 - Recording Transaction

1.Enter the company code and press 'Enter' or click on . 'Company Code' popup appears only if it is configured in SAP system. If the company code screen is not prompted, move to the next step.

2.Follow the steps mentioned below:

a.Enter Document Date, Currency, Posting Date, Reference and Doc Header Text and

b.click on

Note: User might have to click on twice or thrice if warning messages are returned from SAP

3.In the items grid enter G/L acct, D/C (H-Credit, S-Debit), Amount, Tax Code, Cost Center etc starting from the second row in the grid. Refer to the provided/existing excel file.

Note: Loop recording is tricky as you have to select a row where data is to be entered, and then click on button (Insert Row) to feed the next entry. When this is followed, SAP pushes everything downwards for FB50 transaction code and keeps 2nd row empty so that the next entry can be entered there. This is standard SAP behavior.

Tip: 'Document Date', 'Currency' and 'Posting Date' are mandatory fields.

4.Click on the block of Status column (first column beside G/L acct) at the row where data is entered, to achieve validation check mark.

5.Follow the steps mentioned below to push the entered record downwards for an ease of next entry:

a)Select the record that was just entered.

b)Click on Insert Row .

6.Repeat Steps (3) to (5) until the amount is balanced. (Otherwise SAP won’t allow to exit out of screen without balancing the amount). Once the amount is balanced, move to next step (7).

7.Click on 'Save' button to exit the recording session of SAP GUI as shown in the image below.

Note: Please note that while recording, actual database update in SAP takes place.

Mapper Settings

Recording FB50 Transaction

Recording FB50 Transaction