Recording VA01 Transaction

Before we begin recording a transaction, let’s launch Process Runner and initiate the process to create a new recording.

1.Launch Process Runner.

Start

2.Click on “New Process" button in the toolbar or "New" button to record a new transaction.

New

“New Process” wizard is displayed.

Click here to understand transaction recording best practices and how it works.

Follow the below mentioned steps to record VA01 transaction.

Step 1 - Provide SAP Transaction code and log in to SAP

For our example, Transaction code for Sales Order is VA01. Enter VA01 in Transaction Code field and click on Start Recording button.

transaction_VA01

When you click on “Start Recording”, Process Runner will ask you which SAP System to use for recording. Select the appropriate system for performing a sample transaction recording.

Please keep in mind that while you execute a recording, actual database update in SAP takes place. After you select the system, you will be prompted to enter Client, User name, Password and Logon language. Process Runner will use this information and will log you in to SAP.

trans sap

Process Runner will display message similar to below in “New Process" window.

Shortly after that your normal SAP GUI should be started with transaction code you provided before. For our example, it will start Create Sales Order (VA01) transaction and wait for your input.

Step 2 - Recording Transaction

1.After entering the SAP TCode VA01, you will be presented with Create Sales Order: Initial screen in SAP.

2.Enter data in the Order Type, Sales Organization, Distribution Channel & Division fields corresponding to the excel data file.

3.Press Enter.

Va01_Create_Sales_Order

4.'Create Standard Order:Overview' screen is displayed to enter more details for creating a Sales Order.

5.Enter relevant data in the Sold to Party, Ship to Party, PO Number and PO Date fields corresponding to the excel data file.

6.Press Enter.

VA01_Create_Sales_Order_2

7.Loop recording is tricky as you have to select a row where you enter the data.Click on "Create item". Insert first row of your excel data in the 2nd row of SAP Sales Order line item screen as per the below screenshot.

8.Enter data in all the columns and press Enter.

9.The data is moved to the first row. SAP usually pushes the row up and makes second row available all the time so that you can enter new record there. This is a standard SAP behavior.This makes it easier when we enter multiple lines .

Va01_Createitem_Rowentry

10.Click on save button in SAP.

Step 3 - Save to File

Assign a file name to this transaction file.

VA01_Save_file

Click on OK button to complete the creation of the file. Now loop it correctly in Mapper to have sales order with one line or hundreds of line without a problem.

Mapper Settings